Sponsor packages

The “WCA Events” mobile application is a widely used resource - one that attendees use to schedule One-on-One meetings, view conference photos, and access important event information. Especially with this year’s PAPERLESS theme the app is a must use tool for all attendees.

Don’t forget that the app will open before the conference starts so your branding will gain maximum exposure prior to the event.

Inclusions:

• Banner with link to sponsor’s website
• Send a daily message to all delegates via the app
• Sponsor’s logo in WCA Events App webpage and announcement to all delegates
• Sponsor’s logo in WCA Events App signage throughout the conference.
• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)

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Delegates rely heavily on their phones for communication, networking, and accessing conference-related information. Many will require the use of a phone charger while they are at the conference venue. By sponsoring a charging station, you are providing other delegates with a useful service for which they’ll be thankful.
Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Logo on the conference website with link to sponsors’ corporate website
• ONE charging station featuring your company logo and short VDO played on a loop (this feature depends on charger models available in Cartagena)

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Most delegates attending this conference are from outside Panama and will not have access to roaming internet so will be logging onto the venue’s Wi-Fi internet for the duration of the event.
Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Logo on the conference website with link to sponsors’ corporate website
• Your company’s name will be used in the username and password required to logon to the venue’s internet.

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Name badges are compulsory for all meetings and functions and must be worn at all times. Having your company’s logo imprinted onto the conference lanyards is a very good way to promote your company. This is one of the most popular sponsorship items.

Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Logo on the conference website with link to sponsors’ corporate website
• ONE lanyard featuring your company’s logo will be handed out to all delegates during the onsite registration

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If you are looking for an item that every delegate will receive and use throughout the conference, then the Notepad & Pen Sponsorship is for you. Every delegate will receive this item inside their welcome pack and will use it throughout the meeting during one-on-ones or when simply writing a note for a fellow member.

Each notepad is designed specifically for recording individual One-on-One meetings and the notepads and pens feature YOUR company’s logo on them.

Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Logo on the conference website with link to sponsors’ corporate website
• ONE set of pen and notepad with your company’s logo will be handed out in each delegate’s conference bag during the onsite registration

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Equip conference attendees with essential gear by sponsoring our backpacks! Your brand's logo will be prominently displayed on each backpack, offering widespread exposure among conference goers. Showcase your support for professional development while enhancing your brand's visibility.

Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Logo on the conference website with link to sponsors’ corporate website
• Backpacks with your company’s logo featured will be handed out to each delegate during the onsite registration

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There are 5 40-minute coffee breaks scheduled for the duration of this event. Members can also drop by for refreshments at any time during their one-on-one meetings. Coffee break stations are a gathering point for members to refresh themselves and engage in formal and non-formal conversation with other delegates. We will be substituting the hotel’s coffee cups with environmentally friendly paper cups featuring your company’s logo and placing banners around the coffee break stations to let everyone know who is sponsoring the coffee breaks

Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Sponsor’s logo on paper cups used at all coffee break stations
• Logo on the conference website with link to sponsors’ corporate website

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There are two buffet style lunches scheduled for this event and all delegates will be required to get their own food from buffet lines that will feature signage with your company’s logo prominently displayed. This sponsorship has become one of the most popular sponsor items at our events.

Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Sponsor’s logo on signages around the dining hall and buffet lines
• Logo on the conference website with link to sponsors’ corporate website

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Team building has become a popular way to get groups of people familiarized with each other and working as a team to develop mutual benefits. Team building sponsorship also allows opportunities to get your branding out to all delegates and is open to ALL conference attendees at no additional charge, so you can expect a lot of people to be there!.

Inclusions:

• One complimentary delegate registration
• One fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Logo on the conference website with link to sponsors’ corporate website
• Your company logo will be provided on clothing or other materials required for team building activities

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The welcome cocktail reception kicks off the main segment of this event and will be the first function where almost all delegates are in attendance together for the first time.

The cocktail reception will be held at the hotel and there are plenty of branding options including backdrops, LED screens, and other areas such as drinks coasters that are placed on all the cocktail tables where delegates place their drinks and mingle with others.

Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• Logo on the conference website with link to sponsors’ corporate website
• Pre-Conference marketing broadcast via member broadcast and social media channels
• Drinks coasters at all cocktail tables to feature sponsor’s logo
• Sponsors logo on the function backdrop and other signages
• Note that it is recommended that you buy this sponsorship in conjunction with the one below (Signature Drink Sponsor)

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As a dinner sponsor, your company will be given the most prominence during the dinner function. Your logo will appear in various forms of branding depending on the type of venue selected for the dinner (ie. branding could be via backdrops, LED screens, and whatever else is available at the selected venue). Additional branding is also provided in the form of table menus, advertising in the conference directory, and other forms. You will also have dining tables assigned to your company for which you can invite your own guests to sit at during the dinner.

Inclusions:

• ONE complimentary delegate registration
• ONE fixed meeting table with sponsor’s logo on a table-top sign
• ONE full page color advertisement in the Conference Directory (downloadable PDF file format)
• ONE dining tables (10 seats per table) reserved for sponsor to invite own guests during the dinner (note that this condition is subject to change depending on the type of setup available at the selected dinner)
• Logo on the conference website with link to sponsors’ corporate website
• Pre-Conference marketing broadcast via member broadcast and social media channels
• Menu cards printed with sponsor’s logo at all dining tables
• Sponsor’s logo on the function backdrop and other signages

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